Records Requests FAQ
FAQ
1. How do I request records?
You will need to know what type of records you are requesting. See below for who to contact regarding the records you are interested in.
Please visit this link of publicly available records and assure the information you are seeking is not readily available through our Public Records site before placing a request.
https://acclaimweb.deltacountyco.gov/
Below is a list of other records that must be requested through different processes. If you are seeking information such as that listed below, please follow the correct procedure for obtaining those records:
A. Delta County Sheriff’s Office / Criminal Justice Records
Case reports, Jail records, 911 Recordings, Dispatch recordings, etc.
B. Court Records
Colorado Judicial Branch website
C. Clerk & Recorder Office Records
Vital records such as birth/death/marriage certificates, property plats, liens, deeds, etc.
D. Delta County General Records
Items not listed above may be requested through this page. Please continue your request if the documents your are needing do not fall into one of the above catagories.
2. What records are open for inspection?
Although “all public records are to be open for inspection by any person at reasonable times,” procedures for such disclosure can be subject to rules and regulations made by the official custodian. C.R.S. § 24-72-203(1)(a). These rules and regulations are authorized if they are reasonably necessary to protect such records and for the prevention of unnecessary interference with the regular discharge of the duties of the custodian or his/her office/department. C.R.S. § 24- 72-203(1) (a). This policy is subject to interpretation by the Delta County Attorney’s Office, and exceptions may be made in individual circumstances in its sole discretion. As Colorado law changes, this policy and procedure will be amended accordingly.
3. What information do I need to submit a request?
An open records request must be in writing and shall contain at least the following information:
a) Specifically identifying the request as a public records request.
b) The name of the organization or person making the request.
c) The mailing address or e-mail address of the requestor.
d) Identification of the specific records being requested.
CORA requests that do not contain the information above shall not be accepted. If a request is made verbally, the requestor will be asked to submit the request in writing. If a request is too broad or vague, the custodian may require that the requestor provide more specific information.
4. How long will my request take to process?
Records shall be available within three working days from receipt of the request, not including the day of receipt. Requests received outside of normal business hours, including weekends and holidays, will be considered received at 8:00 am the next working day.
The period of providing the requested documents for review may be extended for an additional seven working days if the Delta County Attorney’s office determines that extenuating circumstances exist which would prevent the inspection or production of records within the initial three-day period. The requestor shall be notified in writing of the basis for the extenuating circumstances and the resulting extension within the initial three day period. See § 24-72-203(3)(b), C.R.S.
5. How much will it cost me to request records?
Requests for records which fit the following criteria may, in the judgment of the official custodian, be provided free:
a) Documents which do not exceed four (4) pages and which are retrievable within a one (1) hour period of the requests; or
b) Agenda materials prepared in advance and which are to support items scheduled for consideration by the Board of County Commissioners at a future date, unless the request exceeds copies over twenty-five (25) pages of materials; and or takes more than one hour to retrieve; or
c) Records normally produced for public information, such as the current year budget document, brochures on County services, or policies and procedures, etc., unless the request exceeds copies over twenty-five (25) pages of materials and or takes more than one hour to retrieve.